Executive Board Resources
This page was designed to provide executive board members with tools to perform their duties. These tools should provide a helpful guide and facilitate your board service. The Conference Planning Guide is a comprehensive tool that will guide you step by step through the entire planning process and make it EASY to do!
August Incoming/Outgoing Board meeting
Town Meeting
Membership Drive
Spring Conference Planning
- Conference Planning Guide
- Conference Schedule Planning Grid
- Interest letter (to announce the conference and obtain a tentative count of attendees--sent via e-mail in February)
- Layout of Rainbow Lodge (for room assignments) PDF Version
- Conference Evaluation Form
- Nametag template (Microsoft Publisher file)
- Conference Budget Template (overall budget with income and expenses)
- Conference Balance Sheet (shows attendees and their payment status)
- Conference Sponsor Form (to use with potential sponsors)
- Speaker Confirmation Letter sample
- Speaker Agreement (modify as needed)
- Speaker Certificate (Microsoft Publisher file)
- Speaker Thank-You Letter
Student Employment Month
- Letter of request to Governor's office for Student Employment Month Proclamation (.doc format, able to update)
- Student Employee of the Year invitation, institutional report, nomination, rating forms
- Invitation to nominate Student Employment Administrator of the Year (sent via e-mail prior to spring conference)
Elections
- Nomination form Even Year (example: 2010-11, Elect Secretary, Member-at-Large, and President-Elect)
- Nomination form Odd Year (example 2011-12, Elect Vice-President, Treasurer, and President-Elect)
Correspondence and Report Templates
- WSASEA letterhead
- Treasurer's Report
- Meeting Minutes (also good information at Effective Meetings.com)
- Mileage reimbursement request
- Equipment contract (for use of laptop/digital camera)