WSASEA   Washington State Association of Student Employment Administrators
Collectively addressing post-secondary student employment issues since 1979

WSASEA Bylaws

(amended in October 2004, May 1996, June 1993, June 2001, May 2004, November 2005, by membership vote)

Article I - Membership and Dues

1.   Application for membership in the Association shall be made to the Treasurer for processing.

2.  The amount of the annual Association membership dues shall be established by the Executive Board and approved by the membership.

3.  The membership year shall be from July 1 -June 30, with dues being due and payable to the Treasurer no later than July 1.

4.  Members in arrears in the prompt payment of dues may be dropped from Association membership by action of the Executive Board.

5.  The President of the Association will be enrolled as a member of WASEA and NASEA by the Treasurer, with dues being paid by the Association.

6.  When a WSASEA member terminates their employment with their employing organization, and the membership dues were paid by the organization, the membership is retained by the organization. The person who replaces the person who vacated the position supported by the membership, will automatically become a member of WSASEA for the remainder of the year in which dues were paid.

7.  If the WSASEA member paid the dues personally, he/she will retain the WSASEA membership.

8. The members of the Executive Board are exempt from paying dues during their active term of service on the Board though they may still choose to pay them.

Article II - Executive Board and Officers

1. Executive Board: The administrative responsibility of the Association shall be vested in an Executive Board composed of the officers. The Executive Board shall be empowered to act on behalf of the Association.

2.  Officers:  The officers of the Association shall be the President, President-Elect, Immediate Past-President, Vice-President, Secretary, Treasurer, Member-at-Large, and Webmaster.

3.  Elections and Terms of Officers: Elections for vacant offices shall be held each year under the supervision of the Executive Board.  All active members shall be eligible to run for office and/or chair committees.  Election to office shall be by majority of active members present and voting.  If the ballot should be taken by mail or electronically, a majority of those active members who return ballots shall prevail.  Board members shall be limited to a maximum of two consecutive terms in the same office, with the exception of the appointed Webmaster position.   With the exception of President-Elect, President, Past-President, and Webmaster, the term of service shall be two years.

4. Vacancies: In the event of a vacancy in the President's office, the Vice- President shall succeed to that office for the remainder of the term. Vacancies in other executive offices shall be filled by an appointment of the Executive Board until the next regular election of officers.

5. Removal of officers: In the event of misconduct or gross neglect of duty on the part of an officer, the Executive Board shall make a good faith attempt to notify the non-functioning officer in order to resolve the issue at hand.  If contact cannot be made after a good faith attempt, the officer shall receive written notification from the highest ranking functioning officer(s) (as listed in Article IV, Section1 of the Constitution).  The letter must contain notice of projected removal and specify a date by which the officer must either respond with a plan to resolve the matter or submit a resignation.  If a plan for resolution is proposed, it must receive approval from the notifying officer(s).  In the event of resignation, replacement shall be governed by Article II, Section 4.  If neither resolution nor resignation is offered, the officer can be removed or suspended from office by a majority vote of the Executive Board.

Article III - Duties of Officers

1. The President shall: preside at all meetings of the Association and the Executive Board; appoint all committees as specified in the By-Laws; be an ex-officio member of all committees; submit an annual report to the Association; and, perform such other duties as pertain to the office of President.

2. The Vice-President shall: assist the President and Executive Board as directed; perform all duties of the President in the absence or at the request of the President; serve as Chairperson of the Constitution and By-Laws Committee; coordinate the annual conference with cooperation from all other board members.

3. The Secretary shall: be responsible for keeping and maintaining the records of the Association and the Executive Board; distribution of the minutes to the Association members; mailing of meeting notices and such other communications as provided for in the Constitution and By-Laws; and, for the performance of such other duties as are appropriate to the office or are prescribed by the Executive Board.

4. The Treasurer shall: represent the Association in, and be responsible for, the receipt and expenditure of funds in accordance with the directive established in the By-Laws and by the Executive Board; maintain appropriate and adequate financial records; present a financial report at each Executive Board meeting; prepare and file federal IRS Form 990-N by the annual deadline; bill members for annual dues as required; maintain and provide the incoming Treasurer with a complete accounting of the Association funds; the incoming treasurer will audit the previous year's financial records/ a statement will then be signed by both outgoing and incomingTreasurer certifying to the accuracy of the records; if the incoming treasurer is serving an additional term, another incoming Executive Board Members will audit the records and sign the certification statement; maintain and provide the Association with a complete membership list; be under such bond as determined by the Executive Board; and, submit an annual financial report to the Association.

5. The Member-at-Large shall: be an assistant to the President; serve as a voting member of the Executive Board; serve as Co-Chairperson of the Nominating Committee; serve as a representative of the PR Committee; serve on such other committees as appointed.

6. The Immediate Past-President shall: serve as Co-Chairperson of the nominating Committee; serve as assistant to the President; and, serve on such other committees as appointed.

7. The President-Elect shall: serve as historian of the Association.

8.  The Webmaster shall be responsible for keeping & maintaining the website of the Association and the Executive Board; posting of meeting notices & such other communications on the WSASEA website as provided for in the Constitution and By-Laws; & for the performance of such other duties as are appropriate to the office or are prescribed by the Executive Board.  The Webmaster is not an elected Board Position.  The Webmaster remains in the position until vacated by the person or replacement is deemed necessary by the Executive Board.  

Article IV - Committees

1. The President, subject to the approval of the Executive Board, shall appoint such committees as deemed necessary to carry out the functions of the association.

2. The standing committees of the Association shall be: Constitution and By- Laws Committee, Nominating Committee;

3. All Executive Board members will cooperate in preparing and presenting the annual conference, coordinated by the Vice-President.

Article V - Voting Privileges All active & current members shall have voice & vote at all Association meetings.

Article VI - Parliamentary Authority Robert's Rules of Order, Revised, shall govern the Association proceedings in all cases to which they are applicable, and in which they are not inconsistent with the Constitution and By-Laws.

Article VII - Amendments These By-Laws may be amended by a majority of those voting, provided that each amendment shall have been proposed in writing to the Secretary by the Executive Board, by a committee authorized by the Association, or by petition of any three voting members of the Association, and provided further, that a copy of the proposed amendment shall have been furnished to each voting member of the Association at least fifteen days before the vote is to be held.

Article VIII - Non Profit Status and Dissolution 

1. The Association is not organized for profit, and no part of its receipts or any net earnings shall inure to the benefit of or be distributable to its members, officers, or other private persons, except that the Association shall be authorized and empowered to make payment and disbursement in furtherance of its exclusively charitable and educational purposes as set forth in this Article.

2. Upon dissolution, the Association shall, after paying or making provisions for payment of all liabilities of the Association, dispose of all its net assets, if any, exclusively to such charitable or other organizations, under Section 501 (c) (3) and be described in Section 1970 (c) (2) of the Internal Revenue Service Code of 1954 (or any corresponding successor or provisions), in such manner as the Association shall determine.

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