WSASEA Conference Call May 4, 2004


Begin: 3:30 p.m.


In Attendance: Gayle Dohrman, Jim DeWilde, Lisa Fortson, Curtis Hagen,

Bob Yohnka, Eryn Pearson, Betsy Shields


Not in Attendance: Gene Carroll


                                      I.      Spring Conference

A.     Dept. of Personnel confirmed time slot for 2:30-4:00 on Tuesday

                                                                                       i.      Donna Bogumill presenter

                                                                                     ii.      Betsy Shields will move to 4:15-5:30 time slot on Tuesday for Buzz Marketing presentation

B.     Campus Compact will not be addressing members at Conference

                                                                                       i.      Information packets will be available at Conference

C.     Confirmed that speakers/presenters at Conference will be invited to dinner or lunch if around time slot

                                                                                       i.      Eryn will contact Rainbow Lodge for additional diners at either lunch or dinner

D.     Formal letter mailed to speakers/presenters regarding Conference schedule and confirm Conference information

                                                                                       i.      Create an online template for future use

                                                                                     ii.      Gayle will compose on WSASEA letterhead and mail out

E.      Problem with online Conference Registration Form

                                                                                       i.      Cost and balance not adding up correctly

                                                                                     ii.      Forms have been coming in with manual adjustments

                                                                                    iii.      Betsy has had to contact a couple of folks to correct amount due

F.      Follow-up Conference announcement

                                                                                       i.      Gayle will send out an announcement via the different listserves

                                                                                     ii.      Add Board member election information to email; no response or interest from Conference registration forms

G.     HECB attendance

                                                                                       i.      Eryn need to contact Rainbow Lodge to add an additional four people to registration; registration forms not yet submitted

H.     Conference Evaluation Forms

                                                                                       i.      Bob has raffle tickets to bring for door prize

                                                                                     ii.      Gayle will pick up prize

I.        Conference Packets

                                                                                       i.      Lisa will bring to Conference along with evaluations, party favors, certificates for speakers/presenters and plaque for SEOY

J.       WSASEA Certificates

                                                                                       i.      Betsy will make up

                                                                                     ii.      Put on doors at Rainbow Lodge for room assignment

K.    Community Service Project

                                                                                       i.      Gayle will bring information to Conference

                                                                                     ii.      Plans to visit site after Conference to take donated items; will take pictures to post on WSASEA website

L.      Additional Round Table Topics on Wednesday

                                                                                       i.      Placements in private homes per HECB

                                                                                     ii.      Employer approval and method of student payment HECB memo from Khris Blumer 4/30/04

M.   Icebreaker

                                                                                       i.      Bob sent idea to Curtis and Eryn to review

                                   II.      Past Board Members/Historical

A.     Gayle will compile a list of past Board members and add to WSASEA database and online

                                 III.      Membership/Contact Information Posted Online

A.     Post current member information on WSASEA website

                                                                                       i.      Contact person, title, college/university, address, phone number and email address

                                                                                     ii.      Members may print out online information if they request a hard copy

                                                                                    iii.      Jim will post information online

                                IV.      Online Records

A.     New records updated weekly for membership listings and member information

                                                                                       i.      Betsy will email to Jim new information to update website

B.     Eryn finishing up presentation boards

C.     Add box to Conference registration form regarding interest in WSASEA Board

D.     Betsy tabled the idea of Board positions having a two-year commitment

                                                                                       i.      Announcement at Business Meeting on Wednesday to make an amendment

                                   V.      SEOY

A.     Nomination reviews still pending

B.     Betsy needs to purchase savings bond but needs social security number of student winner to purchase

                                VI.      Board Elections

A.     Ballots need to be created

B.     Gayle cannot use pictures from Town Meeting, too small

C.     Eryn has posters done for each Board position and other promotional material

                              VII.      Board Member Information

A.     Jim sent out email with cell phone numbers