WSASEA Conference Call – Thursday, March 11th 2004



Begin:   3:00 p.m.


In Attendance:  Gayle Dohrman, Jim DeWilde, Bob Yohnka, Curtis Hagen, Lisa Fortson, Gene Carroll, Betsy Shields & Eryn Pearson


              I.      Spring Conference May 17-19, 2004– Rainbow Lodge North Bend, WA

a.       Lisa Watkins from Saint Martin’s College is the confirmed moderator for Wednesday morning breakout session re. private/religious institutions

                                                               i.      8:30-9:30 a.m.

b.      Brian Beghoff from the Washington Department of Retirement Systems is the confirmed moderator for Wednesday morning breakout session re. PERS

                                                               i.      8:30-9:30 a.m.

c.       Betsy Shields from Everett Community College is the confirmed presenter for Tuesday afternoon session re. Buzz Marketing

                                                               i.      2:30-4:00 p.m.

d.      Bob Yohnka from Seattle Pacific University is the confirmed presenter for Tuesday morning re. Work-Study Jeopardy

                                                               i.      8:30-9:30 a.m.

                                                             ii.      Received information from Vanderbilt University

e.       Spring Conference Fees & WSASEA Membership Fees

                                                               i.      $165.00 2003-04 Spring Conference Fee

                                                             ii.      $40.00 additional fee for non members to sign up for 2004-05 WSASEA Membership

                                                            iii.      $35.00 2004-05 WSASEA Membership Fee for current members that renew prior to Spring Conference or in conjunction with conference registration fees

f.        Icebreaker for Monday

                                                               i.      Need to finalize

                                                             ii.      Curtis, Bob & Eryn

g.       Spring Conference Evaluation Form

                                                               i.      Lisa will create form

                                                             ii.      Gayle recommended that we have a drawing for a prize for those that complete a form

                                                            iii.      Betsy recommended that we post responses on WSASEA website; put as “Hot Topics”, a bulletin board format or Q & A format

h.       WSASEA Board Nominations

                                                               i.      Include on Spring Conference Registration Form a box, “Yes, I am interested in running for a WSASEA office.”

                                                             ii.      Gayle suggested to write in names in pre-printed election ballots at conference

                                                            iii.      Jim will bring a printer to conference for printing ballots

                                                           iv.      Referenced 2003-04 Town Meeting minutes regarding WSASEA nominations

                                                             v.      Gayle will have pictures posted at conference for nominees; cut & paste from group photo at 2003-04 Town Meeting

                                                           vi.      Eryn will do packets & sandwich board presentation with job descriptions for each Board positions with fun graphics

i.         25th Anniversary Decorations

                                                               i.      Eryn will pick up at party supply store

                                                             ii.      Lisa making Hershey kiss favors

                                                            iii.      Betsy will buy balloons & blow up

j.        Presentation Equipment

                                                               i.      Eryn will check with Rainbow Lodge re. an overhead projection

                                                             ii.      Jim will bring projector

                                                            iii.      Gayle will bring calling card for Internet dial-up

k.      Student Employee of the Year

                                                               i.      Jim will have nomination forms online rather than mail packets

                                                             ii.      Nomination will include a narrative, rating tool & an institutional report from

                                                            iii.      Jim would like immediate feedback from Board members

                                                           iv.      Gayle has the 2004 Washington State Proclamation for SEOY & Gene will post online

                                                             v.      April 16, 2004 deadline to submit SEOY applications

                                                           vi.      April 30, 2004 deadline for Board members to select SEOY winner to have information at Spring Conference

l.         Conference Call

                                                               i.      April 8, 2004 at 2:00

                                                             ii.      Eryn will create check-list & send prior to conference call

           II.      WSASEA Website

a.       Add counter for traffic

         III.      SEE Conference Discussion

a.       Gene would have preferred more nuts & bolts; more basic information & more open discussion